House Bill 1295
House Bill 1295 was adopted by the Texas Legislature in 2015, adding section 2252.908 to Texas Government Code. The new law states a Texas governmental entity or Texas State Entity may not enter into certain contracts with a business entity unless the business submits a disclosure of interested parties to the Texas Governmental entity or Texas State Agency when the entity submits the signed contract to the governmental entity or state agency. The law applies to contracts with Texas governments and entities that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1,000,0000 on any contracts entered into after January 1, 2016. The new HB 1295 electronic form is provided. To respond correctly, please visit the Texas Ethics Commission prior to entering into a contract with a Texas government when applicable as per the definitions provided at www.ethics.state.tx.us and under File Reports Electronically you may access Form 1295 on line and view the tutorial and complete the form. Once completed, print out the form and attach to your proposal for award consideration or as per the purchasing cooperative member, send them a copy so they can go on line as a Texas entity and confirm their part of this new legislation with the Texas Ethics Commission. A copy of this document with its own personalized number assigned by the Texas Ethics Commission should be held for future reference by the Business Entity. Upon receipt, and before award, the Government or Agency must also log in to report receipt of this document by the Business Entity submitting a proposal. Due to the nature and volume of State Entity administered cooperative purchasing, this process will have to be performed with the individual cooperative members when requirements apply. Depending on individual circumstances, vendor may be required by each ESC Region 19 cooperative member to complete on line specific orders as they utilize cooperative contracts when applicable to the new Texas Gov’t Code. In the instance of an entity using multiple purchase orders annually with a particular awarded vendor, this process should only be required once during the contract year.